AI-Based
Zero-Touch

From Order to Delivery Fully Automated

Capture customer orders from any format automatically. XFLOWLY extracts line items, validates prices, and creates sales orders immediately in your ERP.

Multi-Channel Input
100% Data Accuracy
100% Transparancy
Smart logic
Seamless Integration
Automatic Approval
Customer Assign. & Valid.
Customer Example Inc. identified
Customer ID
Address
Duplicate Check
No duplicate order found
Reference
History
Terms & Conditions Check
Conditions match master data
Incoterms
Payment
Item Check
10 items checked, 1 outdated
SKU
Status
Frame Contract Ref.
Assigned to contract #FC-2024
Contract
Balance
Stock Level Check
Stock availability confirmed
Stock
Reservation
Cyber SolutionsDigital LeadWKÖGCPMicrosoft

How it works

Your automated order flow

1.
Benefits

Optimize your Order Entry

80% Savings
Cost Control

Process Costs

Drastically reduce cost per order by eliminating manual data entry.

Return Rate

Avoid incorrect deliveries through precise AI capture of item data.

Data Quality

No Typos

No more number transpositions. Our AI extracts SKU, quantity, and price flawlessly.

Master Data Match

We validate every line item against your article and customer master data.

Speed

Real-time Entry

Orders are visible in the ERP seconds after receipt and ready for logistics.

Peak Loads

Whether 10 or 10,000 orders a day - your process scales automatically.

2.
Integrations

Connect your ERP System

Seamless Integration

Direct ERP Connection

XFLOWLY creates sales orders directly in your ERP system. No manual intermediate steps, no media breaks.

ERP Connectors

Deep integration with SAP, Dynamics, NetSuite, and many more for smooth data exchange.

E-Commerce

Connect marketplaces or shop systems to control all channels centrally.

SAP
SAP
Microsoft Business Central
Microsoft Business Central
Odoo
Odoo
Oracle
Oracle
Dein System
3.
Configuration

Configure your Order Flow

Trigger

Order Sources

Email

PDF orders via Email

Portal

B2B Portal Uploads

EDI

EDI message streams

API

Direct system connection

Analysis

Identify Order

Invoice
Customer Recognition

We identify the customer based on Email, VAT ID, or address.

Extraction

Capture Items

Invoice No.
Total Amount

Captures item number, quantity, unit price, and requested delivery date for every line.

Validation

Business Rules

Stock Level

Is the ordered item available?

Highlights:
  • Stock Check
  • Reservation
  • Availability
Prices

Does the price match the current price list?

Highlights:
  • List Price
  • Customer Price
  • Discounts

Order Logic

Handle Scenarios

Customer Assignment

Your flow automatically assigns the order to the correct debtor account - even with spelling variations.

Duplicate Check

Protection against double bookings: The system warns immediately if an order number or identical order already exists.

Condition Check

Checks delivery terms and payment deadlines against master data. Incorrect Incoterms are detected immediately.

Item Check

Does the item number still exist? XFLOWLY checks for discontinued items and suggests successor products automatically.

Frame Contracts

Automatically links call-offs to existing frame contracts and deducts quantities and quotas.

Availability

Checks stock level in real-time. For shortages, backorder rules or partial deliveries are triggered automatically.

Checking

Exceptions Only

Management by Exception

Your staff only needs to intervene if rules were violated or data is unclear.

Highlights:
  • Manual Approval
  • Correction
  • Customer Query

Order Creation

Post in ERP

Create Order
Send Confirmation
Reserve Stock
Invoicing
4.
Ready

Start your Fulfillment

From Order
To Order
0% Done
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