100% EU
Years Experience

Welcome to XFLOWLY

Bring your data safely, quickly and with a high degree of automation into the ERP

Dynamic Data Extraction
Automatic ERP Matching
Human First
AI Transparency
Custom Workflows
Cyber SolutionsDigital LeadWKÖGCPMicrosoft

Start in 4 simple steps

From configuration to automation - it's that simple

1.
Define Use Case

As simple as Whatsapp

Your workflows and ways of working are unique? We understand that. Our agent helps you create even the most complex matches in minutes. You just have to describe the task to our agent like you would to a colleague. No programming is necessary. This is done automatically in the background.

Too good to be true? It isn't! Just try it out. You can now create everything yourself without having to spend money on customizations over and over again. You will be surprised how easy it is.

Create a flow for incoming invoices.

Alright! Do you have any requirements for the logic, or should I create a proposal?

Yes, please go ahead and create your proposal.

Understood. The flow is being created now!

Invoice Processing

Automated capture and verification of incoming invoices.

Accounts PayableOCR & AI3-Way Match

Order Confirmation

Automated matching of order confirmations against your POs.

Supply ChainData AccuracyPrice Deviation

Goods Receipt

Process goods receipts and update inventory.

LogisticsOCR & AIInventory

Inventory Match

Match inventory data with master records.

Master DataInventoryPIM

Safety Data Sheets

Manage chemical safety documents and compliance.

HSEComplianceChemicals

Customs Documents

Handle customs documentation efficiently.

CustomsLogisticsExport

Document Comparison

Compare documents and check for differences.

Diff CheckRevisionQA

Web Monitoring

Monitor competitors, prices, news, and regulatory changes. Turn the web into your structured database.

Competitor AnalysisPrice TrackingNews Alerts

Document Routing

Evaluate shared inboxes, analyze incoming emails and attachments, route documents to the right flow – and optionally trigger smart replies.

Inbox AnalysisSmart RoutingAuto-Reply

Fraud Detection

Detect fraud patterns and ensure security.

SecurityFraud PreventionAudit

Order Entry

Automated capture and processing of customer orders.

Order EntryOCR & AIAutomation

Inquiry Management

Automate lead capture and speed to lead.

Lead CaptureSpeed to LeadAutomation

Order Verification

Automated verification of supplier orders.

Order MatchingDeadline ControlPrice Security
2.
Connect ERP

Interface in Seconds.

Maximum flexibility - with minimal effort

Start in Seconds

We seamlessly connect your systems - whether ERP, DMS, accounting software or cloud data sources. You simply describe what you want to achieve, and we take care of the complete technical implementation for you. So you can use powerful automations in no time without having to deal with complex interfaces.

Enable Complex Checks

Whether you want to synchronize master data, check documents automatically, transfer booking information or create individual logic for your business process: You keep full control while we ensure the technical implementation.

No-Code Integration

Our platform takes all the complexity off your hands: You simply describe what should be connected, processed or automated - we take care of mapping, authentication, data models, rules and validations in the background. So you connect even complex ERP structures or proprietary systems without having to write a single line of code.

SAP
SAP
Microsoft
Microsoft
Oracle
Oracle
Odoo
Odoo
Dein System
3.
Automate Human Processes

Realize your Vision

Trigger

Define what triggers your workflow

Email Trigger

Starts automatically upon email receipt

Upload Trigger

Starts when a document is uploaded

API Trigger

Trigger via API integration

Event Trigger

Starts processing by an event

Timer Trigger

Starts processing on a schedule

Classification

Automatic document classification

Invoice
AI Classification

With our intelligent document classification, you automatically recognize what type of document it is - completely without manual sorting.

Amount < 500€
Rule-based

In addition to AI-based recognition, you can also use rule-based logic to map specific cases according to your own criteria.

Create your individual logic in seconds

Create your extraction logic in seconds. Add context for customer-specific nuances or special notes from your experience with our No-Code Assistant, or even create all necessary fields automatically with just one message.

Invoice No.
Total Amount

Validation

Automatic validation and cross-checking

Correct Results

Our technology delivers precise results from the start - regardless of how complex or variable your documents are. Every processing is carefully analyzed and compared with your specifications so that you can rely on the correctness of your data at all times.

Highlights:
  • Follows your instructions
  • Analyzes historical adjustments
  • Self-control
AI Confidence

If the AI is ever unsure, it immediately provides you with a transparent explanation of the situation. After your confirmation, the model saves the information for next time. This way you continuously improve your processes - with the security of detecting discrepancies in advance.

Highlights:
  • Machine Learning
  • Pattern Recognition
  • Intelligent Suggestions
100% Transparent

You keep full control at all times. Every decision of the AI is comprehensible, all steps are documented and clearly visible. From the first recognition to the final data record, you can check every processing step. This creates maximum transparency and trust - for processes that are truly reliable.

Highlights:
  • Complete History
  • User Actions
  • Documentation

Flows

Configure your workflow processes

Duplicate Check

Our duplicate check automatically detects duplicate data - such as invoices, orders, delivery notes or master data records. The AI compares content, structures, number ranges and even content similarities to safely avoid duplicate entries. This protects you from incorrect bookings, redundant processes and later correction efforts.

Supplier/Customer Assignment

Your flow automatically assigns documents to the correct supplier or customer - even if information is incomplete, formatted differently or ambiguous. AI enrichment, master data matching and rules mesh seamlessly.

Master Data Matching

All relevant fields - such as article numbers, units of measure, payment terms, addresses or account assignment information - are automatically compared with your master data and corrected. If values are missing or seem implausible, XFLOWLY issues a warning or suggests suitable alternatives, ensuring consistent, clean data sets.

3-Way-Match

The classic comparison of order, goods receipt and invoice takes place fully automatically. Your flow detects deviations in quantity, price, items or delivery terms. Decide for yourself whether the flow automatically applies rules in case of differences (e.g. tolerances), asks a question or forwards the process for manual approval.

Auto-Accounting

With cleanly checked data and validated documents, nothing stands in the way of fully automatic booking. Your flow applies predefined booking rules, recognizes account assignments, cost centers or tax rates and books completely in the background - without manual intervention. This saves time, reduces errors and creates real scalability.

Delivery Date Determination

Your flow analyzes orders, order confirmations, item availability and agreed conditions to automatically determine realistic delivery dates. It detects changes immediately and informs the teams involved upon request. This keeps supply chains transparent - without manual follow-up.

Article Matching

Ever experienced an order going out with 2 items, but the order confirmation suddenly containing 5 items? We know that - and we built a solution for it. Our flow automatically detects additional, changed or combined items, checks quantities, units, discounts and alternative items, compares them with your master data and delivery conditions.

Your Ideas

With our flexible flows, you implement exactly the processes you need - without restrictions, without rigid specifications, without technical hurdles. Each flow can be freely designed, expanded as desired and adapted exactly to your business logic. Whether simple automations or complex, multi-stage processes: You decide what your process should look like, and our platform implements it for you.

Approval

Configuration of the approval workflow

Multi-level Approval

Configure custom approval hierarchies with clearly defined roles and responsibilities. Manager, finance, or executive approvals — you decide who approves what and in which order. Perfect for transparent, secure, and fully traceable approval processes.

  • Manager Approval
  • Finance Approval
  • Board Approval
Automatic Approval

Set up rules that automate approvals entirely: Amount thresholds, trusted suppliers, or recognized patterns — your system identifies when everything matches and approves without any manual steps. Fast, reliable, and highly efficient.

  • Amount Limits
  • Trusted Suppliers
  • Known Patterns

ERP Handover

Seamless data transfer into your ERP system.

SAP
DATEV
Microsoft Dynamics
Oracle
Sage
Xero
QuickBooks
HubSpot
Salesforce
Workday
NetSuite
Abacus
4.
Starting made easy

Faster than you can describe it

From Text
To Result
0% completed
Start simply and quickly

Questions, concerns or interest?

We are happy to take the time to discuss your individual scenario personally with you!

FAQ

Common questions about XFLOWLY

Yes. You simply describe what you need - we, or XFLOWLY, take care of the technical integration. The Assistant will ask you questions about existing documentation content or schema files if your system has a special interface. After analyzing the provided data, our interface is automatically adapted to your specifications. For security reasons, authentication must be done manually.
Our AI recognizes document types with high precision. In addition, you can combine rule-based rules and your own classification logic to further secure recognition.
Yes. You can define completely individual rules - from simple conditions to multi-stage audit trails. These can be expanded or adapted at any time.
All steps are fully visible. You can track every classification, extraction or decision of the AI - including justification and confidence score.
Yes. Many customers combine ERP, DMS, CRM and accounting systems. You can link any number of data sources and use them together in one flow.
Usually within a few minutes, as you can work with templates immediately or create your own flows. Interface connections are also very fast depending on the scope.
You can make adjustments at any time - add new rules, change classifications or connect additional systems. Everything remains flexible.
Yes. We work with modern security standards, encrypted processing and clear authorization concepts. All data remains 100% traceable and protected.
Get started now

Ready to get 15x more out of your team?

Start today and optimize your processes.