Supply Chain

Inventory Accuracy

From Dock to Stock In Seconds

Eliminate the bottleneck at your receiving dock. XFLOWLY extracts line items from delivery notes, matches them against purchase orders, and books the goods receipt automatically.

Delivery Note Scan

100% Stock Accuracy

Batch Tracking

Smart Logic

Instant Availability

Automatic Booking

Order Confirmation

Flow Overview

Trigger:

Mail, API

AI Extraction:

Header & Lines

Verification:

vs. PO

Flows:

12 checks in 7 seconds

Integration:

ERP

Approval:

Auto

Order Assignment

PO #4500123 found

PO Number

Reference

Vendor Match

Vendor Miller Ltd verified

Vendor

VAT ID

Position Assignment

10 Items found, 1 Deviation

Item No.

Quantity

Terms Check

Delivery and payment terms correct

Incoterms

Discount

Goods Receipt Confirmed

Goods successfully booked

Booking

Stock

How it works

Your Automated Inbound Flow

Benefits

Accelerate your Inbound

Manual data entry at the receiving dock leads to stock errors, delayed availability, and long truck wait times. Paper stacks slow down your entire process.

Automate the process completely. As soon as goods arrive, they are captured, checked, and available for sales or production - in seconds instead of hours.

Real-time Stock

Speed

Accuracy

Efficiency

Speed

Zero Latency

Book goods the moment they arrive. No more paper stacks on the desk.

Faster Putaway

Generate putaway labels immediately after scanning the delivery note.

Accuracy

No Typos

No more wrong part numbers. Our AI reads perfectly - even with bad scans.

Detail Capture

We extract batch numbers, expiry dates, and serial numbers flawlessly for full traceability.

Efficiency

Automated Checks

Detect shortages or wrong items immediately at the dock while the truck is still there.

Digital Documentation

Link delivery notes and damage photos directly to the booking in the system.

Real-time Stock

Speed

Zero Latency

Book goods the moment they arrive. No more paper stacks on the desk.

Faster Putaway

Generate putaway labels immediately after scanning the delivery note.

Accuracy

No Typos

No more wrong part numbers. Our AI reads perfectly - even with bad scans.

Detail Capture

We extract batch numbers, expiry dates, and serial numbers flawlessly for full traceability.

Efficiency

Automated Checks

Detect shortages or wrong items immediately at the dock while the truck is still there.

Digital Documentation

Link delivery notes and damage photos directly to the booking in the system.

SAP

Microsoft Business Central

Odoo

Oracle

Dein System

Integrations

Connect your WMS & ERP

Seamless Integration

Direct Stock Booking

XFLOWLY triggers goods receipts directly in your Warehouse Management System or ERP. Your stock data is always live.

Mobile Capture

Ideal for handheld scanners and tablets directly in the receiving area.

Batch Processing

Process stacks of delivery notes from high-speed scanners in the back office.

SAP

Microsoft Business Central

Odoo

Oracle

Dein System

Configuration

Configure your Inbound Logic

Input

Classification

Extraction

Flows

Logic

Booking

Capture Methods

How documents enter the flow

Scanner/Photo Upload

Easy document and photo upload.

Email Import

Digital delivery notes (PDF) from suppliers.

Document Type

Automatic Recognition

Invoice

Doc Type

Distinguishes delivery note, packing list, and waybill automatically.

Line Level

Capture every detail

Invoice No.

Total Amount

Reads article numbers, quantities, units, batch IDs, and serial numbers line by line.

Flow Logic

Handle deviations

Order Assignment

Your flow searches for the exact order in the ERP using reference numbers. Even with typos or varying formats, our Fuzzy-Search finds the right transaction.

Vendor Match

Does the sender match the order? Your flow checks vendor, VAT ID, and address data to ensure the confirmation comes from the right partner.

Position Assignment

Even if the delivery note summarizes or splits items - your flow maps the lines intelligently to the original order items.

Terms Check

Were the agreed delivery terms respected? Your flow checks the data and warns of deviations.

Goods Receipt Confirmed

All checks successful? The goods receipt is verified and ready for automatic stock booking in the ERP.

Booking Rules

Control Scenarios

Full Receipt

Everything matches? Your flow books the goods receipt fully automatically and closes the PO.

Partial Delivery

Detects partial deliveries and keeps the remaining quantity open in the PO.

Quality Block

Books goods with critical expiry dates or damages automatically to blocked stock.

Claim

Automatically generates a claim document for missing quantities or wrong items.

ERP Booking

Create Material Doc

SAP MIGO

Dynamics 365

Oracle WMS

NetSuite

Capture Methods

How documents enter the flow

Scanner/Photo Upload

Easy document and photo upload.

Email Import

Digital delivery notes (PDF) from suppliers.

Document Type

Automatic Recognition

Invoice

Doc Type

Distinguishes delivery note, packing list, and waybill automatically.

Line Level

Capture every detail

Invoice No.

Total Amount

Reads article numbers, quantities, units, batch IDs, and serial numbers line by line.

Flow Logic

Handle deviations

Order Assignment

Your flow searches for the exact order in the ERP using reference numbers. Even with typos or varying formats, our Fuzzy-Search finds the right transaction.

Vendor Match

Does the sender match the order? Your flow checks vendor, VAT ID, and address data to ensure the confirmation comes from the right partner.

Position Assignment

Even if the delivery note summarizes or splits items - your flow maps the lines intelligently to the original order items.

Terms Check

Were the agreed delivery terms respected? Your flow checks the data and warns of deviations.

Goods Receipt Confirmed

All checks successful? The goods receipt is verified and ready for automatic stock booking in the ERP.

Booking Rules

Control Scenarios

Full Receipt

Everything matches? Your flow books the goods receipt fully automatically and closes the PO.

Partial Delivery

Detects partial deliveries and keeps the remaining quantity open in the PO.

Quality Block

Books goods with critical expiry dates or damages automatically to blocked stock.

Claim

Automatically generates a claim document for missing quantities or wrong items.

ERP Booking

Create Material Doc

SAP MIGO

Dynamics 365

Oracle WMS

NetSuite

Result

Stock is Current

Delivery Note

Material Doc

0% Posted

Automate Inbound

Clear the Dock Faster

Stop typing delivery notes manually. Let AI handle the paperwork.

FAQ

Common questions about XFLOWLY

Yes, our OCR is trained to recognize and digitize handwritten notes on forms as well.

XFLOWLY intelligently searches for matching open purchase orders based on vendor, date, and line items.

Yes, we reliably extract complex line data like batches, expiry dates, and serial numbers for your ERP.

The system matches delivered vs open quantity. You can rule whether partials are accepted automatically or need approval.

You define tolerances (e.g. +5%). Anything above triggers a warning or approval workflow.

Yes, accompanying documents like weight tickets or certificates can be read and archived with the transaction.

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Your Paperless Warehouse

Join efficient logistics teams and start with XFLOWLY.