AI-Powered
Compliance-Ready

From Invoice Receipt to Posting Completely Automated

Transform your accounts payable process. XFLOWLY automatically captures, validates, and books incoming invoices - with full transparency and compliance.

Multi-Channel Input
99% AI Accuracy
Full Compliance
Smart Logic
Seamless Integration
Instant Approval
Duplicate Check
No duplicates found
Order Number
Invoice Date
Amount
Vendor Validation
Extracted company name differs from SAP vendor data ...
Company Name
Street
ZIP
City
Quantity Check
Extracted quantity is less than ordered quantity. Manual review ...
Quantity
Ordered Quantity
3-Way Match
Price and quantity match
Price
Order Price
Autoaccounting
Account assignment determined based on history
Account
Historical Data
Cyber SolutionsDigital LeadWKÖGCPMicrosoft

How it works

Complete automation flow

1.
Advantages

Invoice Processing with XFLOWLY, why?

15x Efficiency
Cost Efficiency

LLM Agnostic

We automatically choose the most cost-efficient model for each document type. Whether complex invoice or simple receipt - you always pay the best price for maximum performance.

Optimized Routing

Our smart routing detects the complexity of each page. Simple documents go to fast models, tricky cases to powerful AIs. This saves money.

Accuracy

3-Way Match

XFLOWLY automatically checks invoice, purchase order, and goods receipt. Deviations are detected immediately before they enter your ERP.

Duplicate Check

Never pay twice again. Our system checks every incoming invoice against the entire history and alarms immediately on duplicates.

Speed

Instant Extraction

Data is available seconds after receipt. No more waiting times due to manual entry or slow OCR processes.

24/7 Availability

Your digital accountant never sleeps and scales infinitely. No matter when invoices arrive - they are processed and booked immediately.

2.
Integrations

Connect your Systems

Seamless Integration

All systems in one place

Connect your existing ERP system, email inboxes, and document scanners directly to XFLOWLY. Our platform acts as an intelligent hub that centralizes and controls your data flows.

Pre-built Connectors

Start immediately with our plug-and-play integrations for all common ERP systems. No complex IT projects needed.

Custom APIs

Do you have special requirements or custom developments? Our flexible REST API fits seamlessly into your architecture.

SAP
SAP
Microsoft Business Central
Microsoft Business Central
Odoo
Odoo
Oracle
Oracle
Dein System
3.
Configuration

Configure your Workflow

Trigger

Define the starting point

Email Trigger

Monitor inboxes for new invoices

Upload Trigger

Manual upload or API submission

API Trigger

Start the flow via API call from your ERP or other systems

Event Trigger

Start based on business events (e.g. status changes)

Timer Trigger

Run regular checks or reconciliations on a schedule

Classification

Categorize documents automatically

Invoice
AI Classification

Distinguish between invoices, credit notes, and reminders

Amount < 500€
Rule-based

Fallback to rules for specific cases

Extraction

Extract all relevant data points

Invoice No.
Total Amount

Header data and line items with highest precision

Validation

Ensure data quality and compliance

Correct Results

From the start, invoice data is checked against your rules and master data.

Highlights:
  • Follows your instructions
  • Learns from corrections
  • Self-check on critical fields
AI Confidence

If the AI is unsure, it explains transparently why and asks for confirmation.

Highlights:
  • Confidence scores
  • Transparent explanations
  • Continuous improvement
100% Transparent

Every validation step is logged so accounting and auditors can trace every decision.

Highlights:
  • Complete history
  • User actions
  • Documentation

Flows

Configure process logic

Approval

Human review when needed

Multi-level Approval

Configure approval chains by amount, department, or cost center.

Highlights:
  • Manager
  • Finance Department
  • Executive
Automatic Approval

Automatically approve small, low-risk invoices based on your thresholds.

Highlights:
  • Amount limits
  • Trusted vendors
  • Known patterns

ERP Handover

Transfer validated invoice data to the systems your finance team already uses.

SAP
DATEV
Microsoft Dynamics
Oracle
Sage
Xero
QuickBooks
Workday
NetSuite
4.
Ready to go

Launch your Workflow

From Invoice
To Booking
0% Done
See it live

Ready to transform your accounts payable?

Schedule a personal demo and see how XFLOWLY handles your specific invoice scenarios.

FAQ

Common questions about XFLOWLY

Our AI achieves over 98% accuracy on field level for standard invoices. For complex layouts or handwritten notes, accuracy is typically 95%+. The system learns continuously - the more invoices you process, the better it gets. All extractions contain confidence scores, and uncertain fields are marked for review.
Yes. XFLOWLY processes invoices in over 40 languages and handles all common formats - PDF, images, paper scans, even photos from mobile devices. The system automatically adapts to different supplier layouts and international standards.
For invoices without purchase orders, XFLOWLY validates against your configured business rules: price lists, contract terms, spending limits, and supplier agreements. You can define custom validation logic based on cost centers, departments, or approval hierarchies.
Failed validations trigger your defined workflow - typically forwarding to the responsible approver with clear deviation reports. The system highlights exactly what doesn't match (quantity, price, vendor) and suggests solution options. Nothing is automatically booked without passing your validation rules.
The system creates a unique fingerprint for each invoice based on vendor, invoice number, amount, and date. It checks against all previously processed invoices regardless of channel (email, upload, API, mail). Even if the same invoice arrives in different formats, it is detected.
Absolutely. You define approval rules based on any combination of: invoice amount, cost center, department, supplier category, or custom fields. Multi-level approvals, parallel approvals, and escalation rules are all supported.
Yes. XFLOWLY is fully GoBD compliant and ensures proper archiving, audit trails, and document integrity. All processing steps are logged, originals are preserved unchanged, and access is traceable. Tax-relevant fields are validated according to local regulations.
Most customers process their first invoices within 2 weeks. This includes ERP integration, workflow configuration, and team training. The AI model is pre-trained on millions of invoices, so you can start immediately without lengthy training periods.
Start now

Process your first invoices in under 2 weeks

Schedule a personal demo and see how XFLOWLY handles your specific invoice scenarios.