AI-Powered
Quality-Assured

From Order to Delivery Fully Automated Verification

Ensure supplier orders perfectly match your customer requirements. XFLOWLY automatically validates quantities, specifications, and delivery terms - with complete transparency.

Automatic Data Matching
Specification Verification
Quantity Validation
Delivery Date Check
Price Validation
Quality Control
Order Matching
Order assigned to customer order #12345
Order Number
ERP_Table
Specification Check
Product variant has slight deviation - manual review recommended
Article Number
Specification
Quality
Quantity Verification
Order quantity matches requirement
Quantity
Unit
Delivery Date Check
Delivery date within required timeframe
Requested Date
Confirmed Date
Price Validation
Price matches framework agreement
Unit Price
Total Price
Cyber SolutionsDigital LeadWKÖGCPMicrosoft

How it works

Complete Verification Flow

1.
Advantages

Order Verification with XFLOWLY, why?

100% Match
Accuracy

Automatic Matching

Every order is automatically checked against the customer's requirements - items, quantities, specifications.

Early Error Detection

Deviations are immediately detected and reported before the order is confirmed.

Cost Savings

Avoid Wrong Orders

Reduce costly returns and reorders through precise pre-validation.

Optimized Inventory

Only the right items in the right quantity - no overstocking or shortages.

Speed

Real-time Verification

Orders are validated in seconds, not hours or days.

Faster Delivery Times

Early clarification of deviations reduces overall lead times.

2.
Integrations

Connect your Systems

Seamless Integration

All order systems connected

Connect your existing ERP system, e-procurement platforms, and supplier portals directly to XFLOWLY.

Bidirectional Data Exchange

Order data flows automatically between systems - no manual entry required.

Supplier Portals

Integration with common supplier platforms for direct order validation.

SAP
SAP
Microsoft Business Central
Microsoft Business Central
Odoo
Odoo
Oracle
Oracle
Dein System
3.
Configuration

Configure your Verification Workflow

Trigger

Define the starting point

Email Order

Automatic verification when order arrives via email

EDI/API

Integration via EDI or API for automated data exchange

Supplier Portal

Verification when submitting orders via supplier platform

Manual Entry

Upload order documents for validation

Classification

Identify document type

Invoice
AI Recognition

Distinguish between purchase order, order confirmation, and delivery note

Amount < 500€
Supplier Assignment

Automatic assignment to correct supplier and framework agreement

Extraction

Extract all relevant order data

Invoice No.
Total Amount

Article numbers, quantities, specifications, prices, and delivery dates with highest precision

Validation

Verify order against requirements

Order Matching

Automatic comparison of order against associated customer order.

Highlights:
  • Article numbers
  • Quantities
  • Specifications
Quality Check

Validation that ordered items meet quality requirements.

Highlights:
  • Material specification
  • Certifications
  • Tolerances
Date Verification

Comparison of delivery dates with customer order and production planning.

Highlights:
  • Required date
  • Buffer times
  • Critical path

Flows

Configure verification logic

Quantity Matching

The flow automatically checks if the ordered quantity matches the order requirement. Tolerances can be individually defined - e.g., +/- 5% for standardized items.

Specification Check

Each item is checked against the specifications stored in the customer order: material, dimensions, color, technical parameters. Deviations are immediately reported.

Price Verification

Automatic comparison of purchase prices against framework agreements, price lists, and historical orders. Warnings for deviations above defined thresholds.

Delivery Date Check

Validation that the confirmed delivery date is within the required timeframe. Consideration of production lead times and customer requested dates.

Supplier Rating

Integration of your supplier rating: Check if the supplier is approved for this item, tracking of delivery performance and quality metrics.

Approval

Approval process for deviations

Automatic Approval

Orders without deviations are automatically approved.

Highlights:
  • 100% Match
  • Within Tolerances
  • Known Supplier
Escalation Workflow

Critical deviations are automatically forwarded to the responsible buyer or production planner.

Highlights:
  • Deviation Report
  • Recommended Action
  • Deadline Tracking

System Update

Transfer verified order data to your systems

SAP
Microsoft Dynamics
Oracle
Odoo
MES Systems
WMS
4.
Ready to go

Launch your Verification Workflow

From Order
To Approval
0% Complete
See it in action

Ready to optimize your order processes?

Schedule a personalized demo and see how XFLOWLY handles your specific order scenarios.

FAQ

Common questions about XFLOWLY

Our system achieves over 98% accuracy in matching orders to customer requirements. The AI continuously learns from corrections and adapts to your specific article and order structures. Uncertain assignments are flagged for manual review.
Yes. XFLOWLY extracts and validates technical specifications such as material, dimensions, tolerances, certifications, and other parameters. You define which specifications are critical and which deviations are acceptable.
You define tolerances per article group (e.g., +/- 5%). Deviations within tolerance are automatically accepted. Larger deviations trigger a review workflow and are forwarded to the responsible buyer or planner.
The system compares order prices against framework agreements, price lists, and historical purchase prices. Deviations above defined thresholds (e.g., +10%) automatically generate a warning and inform purchasing.
Absolutely. You can define any business rules: minimum and maximum quantities, preferred suppliers, quality requirements, delivery time windows, and much more. Rules can differ per article group, supplier, or customer.
Yes. The system checks if the confirmed delivery date is within the required timeframe. Production lead times, customer requested dates, and safety buffers are considered. Critical date deviations trigger immediate escalation.
A standard order with 10-20 line items is fully verified in under 30 seconds. Complex orders with hundreds of positions take 1-2 minutes. You receive a detailed verification report with all findings.
Yes. XFLOWLY processes all common EDI formats (EDIFACT, X12, etc.) as well as XML, JSON, and CSV. Data is automatically converted to a uniform format and then checked against your orders.
Get started today

Start with error-free orders in under 2 weeks

Join leading manufacturing and distribution companies that have optimized their order processes with XFLOWLY.