Speed
Zero Wait Time
Acknowledge and process inquiries immediately, even outside business hours.
Faster Deals
Reduce the time from inquiry to offer significantly.
AI-Powered
Sales-ReadyFrom Inquiry to Offer In Record Time
Capture inquiries from emails, forms, and documents automatically. XFLOWLY extracts customer needs, creates CRM entries, and drafts responses instantly.
Data Extraction
CRM Creation
Intent Analysis
Auto-Response
Duplicate Check
Sales Routing
Inquiry Processing
Flow Overview
Extraction:
100%Intent:
AnalyzedCRM:
CreatedResponse:
DraftedSales:
NotifiedStatus:
ReadyAnalyze Intent
Intent "Product Request" detected
Intent
Sentiment
Extract Data
Customer data and requirements extracted
Contact
Product
Check CRM
New customer - creating record
CRM
How it works
Automated Sales Flow
1.
Advantages
Inquiry Management with XFLOWLY, why?
Speed is key in sales. Automate the initial handling of inquiries to ensure no lead is left behind.
Qualify leads instantly and provide your sales team with all the information they need to close the deal.
24/7 Availability
Speed
Quality
Efficiency
Quality
Consistent Data
Ensure every CRM entry has complete and standardized data.
Smart Routing
Route leads to the right salesperson based on product, region, or language.
Efficiency
No Data Entry
Eliminate manual typing of contact details and requirements.
Draft Responses
AI generates personalized response drafts for your review.
24/7 Availability
Speed
Zero Wait Time
Acknowledge and process inquiries immediately, even outside business hours.
Faster Deals
Reduce the time from inquiry to offer significantly.
Quality
Consistent Data
Ensure every CRM entry has complete and standardized data.
Smart Routing
Route leads to the right salesperson based on product, region, or language.
Efficiency
No Data Entry
Eliminate manual typing of contact details and requirements.
Draft Responses
AI generates personalized response drafts for your review.
2.
SAP
Microsoft Business Central
Odoo
Oracle
Dein System
Integrations
Connect your CRM
Seamless Integration
Centralize Inquiries
Connect email inboxes, web forms, and chat bots directly to your CRM.
CRM Connectors
Native integrations for all major CRM systems.
Email Integration
Monitor sales[at] or info[at] addresses automatically.
Dein System
3.
Configuration
Configure your Sales Flow
Trigger
Inquiry Sources
Incoming email
Web Form
Website contact form
Chat
Chat bot conversation
Analysis
Understand the inquiry
Invoice
Intent Recognition
Is it a lead, support request, or spam?
Invoice
Sentiment Analysis
Detect urgency and mood.
Extraction
Get the details
Invoice No.
Total Amount
Contact Data
Name, Company, Phone, Email
Invoice No.
Total Amount
Requirements
Product interest, budget, timeline
Validation
Check data
Duplicate Check
Does this lead already exist?
Enrichment
Add missing info from external sources.
Routing Logic
Distribute leads
Review
Human touch
Response Review
Sales rep reviews draft before sending.
CRM Handover
Create records
Lead erstellen
Aufgabe erstellen
Aktivität loggen
Trigger
Inquiry Sources
Incoming email
Web Form
Website contact form
Chat
Chat bot conversation
Analysis
Understand the inquiry
Invoice
Intent Recognition
Is it a lead, support request, or spam?
Invoice
Sentiment Analysis
Detect urgency and mood.
Extraction
Get the details
Invoice No.
Total Amount
Contact Data
Name, Company, Phone, Email
Invoice No.
Total Amount
Requirements
Product interest, budget, timeline
Validation
Check data
Duplicate Check
Does this lead already exist?
Enrichment
Add missing info from external sources.
Routing Logic
Distribute leads
Review
Human touch
Response Review
Sales rep reviews draft before sending.
CRM Handover
Create records
Lead erstellen
Aufgabe erstellen
Aktivität loggen
4.
Ready
Start Selling
From Inquiry
To Deal
0% Done
Automate Sales
Never miss a lead again
Ensure every inquiry gets the attention it deserves, instantly.
FAQ
Common questions about XFLOWLY
Yes, the AI understands free-text emails and extracts structured data like contact details and requirements.
Yes, XFLOWLY can read attachments (PDF, Word, etc.) to gather more context about the inquiry.
You can choose. It can send auto-responses for simple requests, or draft responses for your team to review and send.
The intent recognition filters out spam and irrelevant emails so your team focuses only on real leads.
Yes, it can propose meeting times or include your calendar link in the response.
Yes, XFLOWLY detects the language of the inquiry and can respond in the same language.
Boost Sales
Accelerate your pipeline
Book a demo to see how we can help you close more deals faster.